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ResearchWorks Archive Withdrawal Policy

ResearchWorks Archive is intended to provide persistent access to deposited material. Under certain circumstances, however, it may be necessary to remove material from ResearchWorks Archive.

Triggers for withdrawal may include discovery of a copyright violation or publication of an article with a publisher that does not allow previous versions to be available. A withdrawal request may be initiated by the depositor or, in the case of a copyright violation, an internal or external entity.  Individual users may not remove items directly.  A request for removal should be directed to the ResearchWorks Archive administrators and include the reasons for withdrawal.   ResearchWorks Archive staff may contact the requestor for additional information.  The decision to withdraw or not is made by the UW Libraries’ ResearchWorks Archive.

If a withdrawal is requested due to an alleged copyright violation, ResearchWorks Archive will notify the depositor and block access to the item. ResearchWorks Archive is not responsible for resolving copyright disputes.  If it is found that copyright was not violated, access to the withdrawn item will be reinstated.

Items may not be withdrawn because the depositor or author is moving to another institution. The depositor has the right to give additional copies to other institutions under the non-exclusive agreement.

Since any item that has existed within ResearchWorks Archive may have been cited via its persistent URL, ResearchWorks Archive will always supply a "tombstone" citation when the item is requested. When a withdrawn item is requested, the original metadata along with a withdrawal statement will appear in place of the object. For example:

  • Removed from view by legal order.
  • Removed from view at request of the author.
  • Removed from view at request of the publisher.
  • Removed from view by the University of Washington Libraries.
  • Removed from view due to a violation of ResearchWorks Archive collection deposit policy.


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