Workflow for Providing HathiTrust Access for Brittle Books

Abstract

HathiTrust provides limited access to online versions of works for member libraries when current or previously held print copies fall under Section 108 conditions: when print copies of works are damaged, deteriorating, lost or stolen, and a copy is not available on the market at a fair price. To qualify for access, the library must demonstrate that it previously owned a print version. Preservation, acquisitions, and cataloging staff at the University of Washington Libraries partnered on a workflow for adding structured notes to item and holding records for withdrawn brittle volumes in a batch job. After 24 hours, the notes are permanently available via the analytics module of the LMS, and the records are deleted. An analytics report provides next steps for staff to remove OCLC holdings, edit holdings statements for multipart monographs where only some volumes are withdrawn, and notify acquisitions to handle attached purchase lines.